An important part of "Caring in Everything We Do" is
the maintenance of high standards of business and personal ethics for
The Commerce Group, Inc. and its subsidiaries ("The
Companies") and their personnel.
The Commerce Group, Inc. is a well-respected leader in the
property and casualty insurance industry. By living our motto, "Caring
in everything we do," we have won the respect of the public, the
business community, policyholders, agents, and regulatory authorities.
An important part of "Caring in everything we do" is the maintenance of
high standards of business and personal ethics for The Commerce Group,
Inc. and its subsidiaries ("the Companies") and their personnel.
It is the responsibility of all directors, officers and employees
of the Companies to carry out their assigned duties in compliance with
all applicable legal requirements and Company policies. Beyond
compliance with strictly legal aspects involved, all directors, officers
and employees are expected to conduct themselves with honesty, integrity
and professionalism in the discharge of their assigned responsibilities.
Except as otherwise permitted by Company policies, all assets of the
Companies shall be used for legitimate business purposes. All directors,
officers, and employees shall protect the Companies" assets and ensure
their efficient use.
Each director, officer and employee of the Companies must avoid any
activities that could involve, or lead to involvement in any unlawful
practice, as well as any actions that may jeopardize or impair the
confidence or respect in which the Companies are held by their
customers, regulators, and the general public. All directors, officers
and employees must comply completely with all applicable laws, rules,
and regulations. Willful and knowing disregard for the law may result in
severe penalties to the Companies. Failure to comply with all applicable
laws, rules, regulations, this Code of Ethics, and other policies of the
Companies, will result in appropriate disciplinary action. Any waiver of
this Code of Ethics for executive officers or directors may be granted
only by the Board of Directors or a Board Committee. Any waiver of this
Code of Ethics for other officers or employees may be granted by the
General Counsel, in consultation with the Corporate Compliance Officer,
and other representatives of management as appropriate.
The Companies" policy statement regarding conflicts of interest
requires all directors, officers and employees to avoid situations in
which their personal interests conflict with the interests of the
Companies. Prior to engaging in any conduct or activity that may result
in a conflict of interest, the facts and circumstances of the proposed
conduct or activity must be disclosed to your supervisor or manager and
to the Chair of the Corporate Compliance Committee in accordance with
the Conflict of Interest Policy. Please refer to that Policy for further
information.
Directors, officers, and employees shall not take for themselves
personal opportunities that are discovered through the use of the
corporate property, information, or position; shall not use corporate
property, information, or position for personal gain; and shall not
compete with the Companies. All directors, officers, and employees owe a
duty to the Companies to advance the legitimate business interests of
the Companies.
In accordance with law, nothing of any value may be, directly or
indirectly, given, offered or promised by or on behalf of the Companies:
(1) to any government employee or official, or any member of the
judiciary, with intent to influence any official act or any act within
the official responsibility of such employee, official, or member of the
judiciary; or (2) to any person with intent to influence the testimony
under oath of such person. Nothing of substantial value may be, directly
or indirectly, given, offered or promised by or on behalf of the
Companies to any present or former government official or employee, or
member of the judiciary, for or because of any official act performed or
to be performed by such official, employee or member of the judiciary.
No compensation shall be given, offered or promised to any government
official or employee by or on behalf of the Companies in relation to any
particular matter in which the governmental entity has a direct and
substantial interest.
In accordance with law, the Companies shall not directly or
indirectly give, pay, expend or contribute, or promise to give, pay,
expend or contribute, any money or other valuable thing for the purpose
of aiding, promoting or preventing the nomination or election of any
person to public office, or aiding or promoting or antagonizing the
interest of any political party. No director, officer, employee or other
individual acting on behalf of the Companies may make or authorize any
such contribution by the Companies. This prohibition applies only to the
direct or indirect use of corporate funds, and is not intended in any
way to discourage directors, officers or employees from making personal
contributions to candidates or parties of their choice. However, no
director, officer or employee may utilize their position with the
Companies to pressure or coerce other directors, officers or employees
to personally give, pay, expend or contribute, or promise to give, pay,
expend or contribute, any money or other valuable thing for the purpose
of aiding, promoting or preventing the nomination or election of any
person to public office, or aiding or promoting or antagonizing the
interest of any political party.
The Companies engage in vigorous, fair and ethical competition in
the marketplace. Directors, officers, and employees of the Companies are
expected to refrain from any conduct that may be a violation of
antitrust laws. In accordance with law, certain discussions and/or
agreements with competitors concerning pricing or other competitive
policies and practices are prohibited.
Directors, officers, and employees shall endeavor to deal fairly
with the Companies" customers, suppliers, competitors, and employees. No
one should take unfair advantage through manipulation, concealment,
abuse of privileged information, misrepresentation of material facts, or
any other unfair dealing practice.
Directors, officers, and employees frequently have access to
confidential information concerning the Companies" business and the
businesses of customers, agents, policyholders and other employees.
Safeguarding confidential information is absolutely essential.
Confidential information includes, but is not limited to, all non-public
information that might be of use to competitors, or harmful to the
Companies or its customers, if disclosed. Directors, officers, and
employees shall not disclose confidential information except when
disclosure is authorized or legally mandated. Directors, officers, and
employees shall not access, or use, confidential information unless it
is relevant to the performance of their job and they have proper
authorization. Except for information routinely provided to industry
bureaus and agencies, vendors or other representatives of the Companies,
in accordance with the Companies" policies and procedures, no director,
officer, or employee may disclose confidential information of any type
to anyone, except persons within the Companies who have a clear business
need to know. Any requests for information arising through legal process
(e.g. a subpoena or court order) must first be referred to the General
Counsel"s office before releasing any information. The General Counsel
may exempt routine business matters from this requirement.
Accuracy and reliability in the preparation and maintenance of
all books and records is not only mandated by law, it is of critical
importance to the Companies" decision making process and to the proper
discharge of the Companies" legal, financial and reporting obligations.
All business records, expense accounts, vouchers, bills, payroll and
service records and other reports must be prepared with care and
honesty, and maintained in accordance with law and Company policy. All
corporate funds and assets are to be recorded in accordance with Company
procedures and applicable laws, regulations and accounting principles.
Complaints regarding accounting, internal accounting controls, or
auditing matters, including concerns regarding questionable accounting
or auditing matters, may be made on a confidential, anonymous basis and
should be communicated by mail directly to the Director of Internal
Audit, The Commerce Group, Inc., 211 Main Street, M2-01, Webster,
Massachusetts 01570.
The Companies are equal opportunity employers, and do not
discriminate against employees or applicants for employment on the basis
of race, color, religion, sex, sexual orientation, national origin, age,
physical or mental disability, or status as a disabled veteran or
veteran of the Vietnam era. The Companies comply with all applicable
laws and regulations in the hiring, treatment and termination of all
employees, and endeavor to maintain a working environment that is
conducive to professional growth, accomplishment and satisfaction, and
free from any type of hostility or harassment. Directors, officers or
employees responsible for harassing conduct against other directors,
officers, employees, agents, policyholders or vendors, will be
appropriately disciplined.
In compliance with the Federal Violent Crime Control and Law Enforcement
Act of 1994, the Companies may not willfully allow anyone who has been
convicted of a federal or state felony involving dishonesty or breach of
trust to engage in the business of insurance in the absence of written
consent from the Insurance Commissioner(s) in all appropriate
jurisdictions. All directors, officers and employees and applicants for
employment are required to disclose to the Human Resources Department
the existence of any such conviction.
In order to assure compliance with legal requirements and high
ethical standards of business conduct, the Companies have established a
Corporate Compliance Program. This Program provides policies and
procedures that will provide guidance in various areas of compliance,
and works to protect the integrity of the Companies.
Directors, officers, and employees of the Companies should resolve their questions, and promptly report the misconduct of other directors, officers or employees, through their supervisors and managers, and/or with personnel in the Human Resources Department. There will be no retaliation for reports made in good faith. There may be instances in which these contacts are not appropriate for the particular situation that a director, officer or employee is facing. In such cases, they may contact the Corporate Compliance Officer in confidence by mail at mail stop M1-03, The Commerce Group, Inc., 211 Main Street, Webster, Massachusetts 01570, or by calling the Corporate Compliance Helpline at 508-949-3300 or toll free at 866-446-3300.